Part One of this three-part series covers how to export your contact list into Excel. The easiest, most efficient method for such a job, especially if your distribution tasks are repetitive and innumerable, is to maintain a database in Excel, updated from your Outlook contacts, and then merged with templates in Word. And, continually changing this information for each recipient, for each mass mail distribution, is a prolonged and cumbersome chore. But there aren’t enough “ custom” fields available for all the details mentioned in the first paragraph.
#Manage contacts in outlook for mac plus
And, it provides many special fields for personal information such as birthdays, spouse’s name, number of children, anniversaries, etc., plus multiple addresses and phone numbers. Outlook has a substantial Mail Merge feature that permits users to create some custom fields. For example, in addition to the standard contact information (name, address, city, state, etc.), additional custom fields might include the recipient’s skills, years of service, awards earned, salary, bonus structure, college degrees, previous employment, etc. Regardless of whether the medium is electronic or hardcopy letters, it’s a huge, time-consuming task if the mailing list exceeds 300 contacts, and the communications contain multiple custom fields. Mail Merge is a wonderful tool for anyone who’s charged with managing and distributing a company’s communications.
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